New Member Orientation

Welcome to Toa Payoh Central CC Toastmasters Club!

Toastmasters International empowers individuals to become more effective communicators and leaders. Your club will provide a supportive and positive learning experience in which members are empowered to develop communication and leadership skills, resulting in greater self-confidence and personal growth.

New Member Orientation: outline

  1. Mentoring Program essentials
  2. Your club officers: roles and responsibilities
  3. Stay in touch: chat group, Facebook, website, email…
  4. Schedule of activities and benefits: chapter meeting schedule,  contest schedule, social events…
  5. Chapter meeting roles: role description, online booking
  6. New Member Guide to the members-only section of our website

New Member Orientation: details

1. Mentoring Program essentials

The Mentoring Program is a program specially tailored to the needs of our new members. Participation is optional. You will be asked about your needs and whether you wish to be assigned a Mentor. The main objectives of the Mentoring Program are twofold:

  • To learn & understand Toastmasters’ Education Program
  • To start speaking with confidence

The new member being mentored will be called a protege, which is a more appropriate word than “mentee”.

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2. Your club officers: roles and responsibilities

You will find the name of your club officers on this page. As a newcomer, you may wish to talk about your goals and aspirations to either your Mentor, your Club President or your Vice President for Education. The below table outlines the responsibilities of all 7 club officers.

Officer Responsibilities

Provides leadership and sets the meeting’s mood
Prior to the meeting, consults with other officers about the meeting agenda
Opens and closes the meeting, introduces the Toastmaster and makes announcements
VP Education


Plans each meeting, schedules meeting assignments
Charts members’ accomplishments toward their own individual educational goals
Addresses members’ needs and guests’ questions after a meeting
VP Membership


Greets guests and answers their questions
Coordinates induction ceremonies for new members Reports on membership-building activities
VP Public Relations Generates publicity to attract guests
Greets guests and answers their questions
Prepares and distributes a newsletter and maintains a website
Secretary Keeps meeting minutes
Circulates an attendance sheet
Treasurers Transacts and reports on all financial matters
Collects dues
Issues checks to World Headquarters for supply orders
Presents financial reports as required
Sergeant At Arms Confirms meeting location, arranges room and equipment, greets attendees and returns the room to its original state

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3. Stay in touch

You will be added onto Telegram Messenger Chat group once you have downloaded the app. You will also be added to our Google group for email communications.

You can follow us on Facebook or on our website. The schedule for the next chapter meetings is available from the website as well as Facebook.

In case you need any clarification, do contact us at or via Telegram chat group.

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4. Schedule of activities and benefits

We normally meet on 2nd Tuesday and 4th Thursday every month. Meeting dates are readily available from our website home page, on the right hand side.

In addition,

  • Around February or March: International Speech contest season
  • Around August or September: Humorous Speech and Speech Evaluation contest season
  • We also celebrate major holidays as well as our Club Anniversary in May.

Subsidised Communication and Leadership Workshops

  • All members may attend up to 3 subsidised workshops per year for the approved workshops recommended by the club president or VP Education ($5 subsidy per workshop).
  • Club Officer Training (COT) is provided twice a year by District 80, free of charge.

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5. Chapter Meeting Roles

To facilitate meeting roles assignment and help you achieve your Communication or Leadership goals in a timely manner, use the online booking form available from the centre top of our website‘s home page.

Should you wish to get started now with any of your first three projects, you may refer to this page for downloading the guidelines related to either Project 1, Project 2 or Project 3 – whilst waiting for the physical delivery of your Toastmasters Manuals (delivery lead time is about 3 weeks).

With Toastmasters, you learn by participating. All meeting participants play an important part in making the club experience educational and enjoyable. Following are the roles you may be called upon to fulfil.

1. Meeting Speaker

Dedicates time and energy planning and practicing manual speeches


2. Toastmaster

Reviews the agenda
Talks with meeting participants to create interesting introductions

3. Timer

Helps speakers learn to convey their message within a specific time limit.

4. Speech Evaluator

Helps the speaker to improve through:
Verbally reviewing the speaker’s strengths and areas for improvement
Speaker’s manual evaluation form

5. Topics Master
Invites agreeable guests and members to participate in Table Topics™ so all have an opportunity to speak
6. Table Topics Speaker

Table Topics helps club members develop their impromptu speaking skills.

7. General Evaluator

Introduces speech evaluators:
Calls for reports from the Timer, Ah-Counter and Language Evaluator
Evaluates the meeting itself.

8. Language Evaluator and Ah Counter

Help speakers and other meeting participants to be aware of and polish their language usage

9. Sergeant At Arms

Confirms meeting location
Arranges room and equipment
Greets attendees
Returns the room to its original state

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6. New Member guide to the members-only section of our website

Please check out below link for use of the members-only section of our website:

New Member Guide to WordPress for Toastmasters

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